A Minimalist Bullet Journal Week: The 10 Blocks of Time [Productivity Planning]

A Minimalist Bullet Journal Week: The 10 Blocks of Time [Productivity Planning]


– Everyone welcome back. My name is Matt and in today’s
video I’m gonna show you the only page that you
need to plan your week. It’s a simple one page system that allows you to see what’s important and what’s timely and how
to get those things done. I’ll still be using like a bullet journal
style productivity system like I linked to in the last video that I did that’s been doing great. Thank you so much for all of the views and thumbs ups and comments. That I’ve been getting on that video. Definitely check it out
for like the whole system but one of the things that
I got the most questions on was this 10 block weekly
productivity system that I’m gonna lay out for you this week. Another great thing is if you’re ready to take a step with this
and try it out yourself, there’s also a download, a pdf download that you can print out and
start doing this, this week. It’s a Monday, so it’s a
perfect time to test this out but go ahead check this video
out, give it a thumbs up make a comment below and again, thank you so much for watching. Go ahead and subscribe
if you like this as well. We’re gonna go ahead and jump
into the video right now. Glad you’re here let’s go. For today’s video I’m gonna be using the Baron Fig Mastermind
Dot Grid desk pad. And it is a lovely set up. I’m gonna show you a little bit more of it and we’ll talk about it a little bit more, but you can easily use this any regular old printer paper
or anything like that. It’s super easy. Let’s go ahead and jump over
to the actual sheet itself. So just starting out with a blank sheet. Isn’t that a good way to start every day? Blank slate blank page but this is gonna be for our entire week. So what I’m gonna do to start is I’ll just take a little bit
larger pen at the beginning. This is a Micron Pigment
graphic one right here and now we’re just gonna go through it and we’re gonna start
listing out these 10 blocks down from the top. The next thing is I’ll do is I’ll go down each of these 10 blocks and
I’ll list the primary task and I’m gonna spend the time on. So to start out the role
that I’m in a ConvertKit, I spend most of my time
working on onboarding. So let’s give a few blocks to onboarding. Now for this last one, I’m doing a complete reboot
of our onboarding emails. So I might write here onboarding
emails and if it’s enough, if it’s something that I’m gonna spend at least like four hours on this week, then it’s worthy of its own block. And I’ll talk more about the time, the time aspects of
everything cause it does. All of this has a reason. The other thing that I’ll do is I’ll be working on the
support success side. So let’s give a couple
of blocks to support here and let’s just zoom in a little. And then all the way down here, I’m just gonna go ahead
and put like planning. Which I spend about 30 ish
minutes of each day on planning. And then that’s just some
more miscellaneous time. So about 10% of the week. The other thing that I’ll do is I spend time like going
over our data and churn. So that’s a good four
hour block there as well. So you’ve got three blocks left and one of them is gonna be for meetings. We don’t have a ton of
meetings at ConvertKit, but they do normally take up say three to four hours overall. So meetings as a full block. But what this specifically
helps me with is making sure that I don’t like
go overboard with meetings. I mean four hours a week is more than enough time
for the amount of meetings that I can have. And then I also do some workshops so teaching documentation. So that’s the teach dock right there. And then what I’ll also do here is that I still send Bonjoro these
welcome videos to customers. So that can take about four hours. But this is also like plus
extra support if needed. So a little bit more
like miscellaneous time between these two. But so that’s really a look at a full week and what I’ll be doing. And let me tell you the
meaning and the purpose of the size of these blocks and
how that I break them up. So 10 blocks say around 40 hours each week is what I spend my time on. And so each block is
representative of four hours and on the dot grid. What I find really nice is that the way that I’ve structured
this block specifically is that it’s 16 dots long. If I went all the way out to four blocks here then that’s representative of spending an hour on something. So what I’ll normally do up here is count out one, two, three,
four and put a little 25. Five, six, seven, eight . Five, six seven eight ,50. So this is right now two hours. Nine, 10, 11, 12, 75% and
then 100% of the block. I can just go ahead and
put a zero here if I want. And then what I’ll probably do here or what I normally do just
to keep myself straight on what I’m spending the time on. So let’s say down here on meetings, cause this is totally going to happen. I already know I was gonna go ahead. We have our Monday ConvertKit meetings. So I’m gonna go ahead and
put an hour in right here and I’ll just go ahead and say team and bring a line out right there. You can see it. So this is how I think through and this is how I kind of, the formula behind the blocks 16 dots long. Each set of four dots is
representative of an hour. Each block is representative
of four hours. So that’s how I break out the 10 blocks. I know a lot of you would ask like tell me a little bit more about
the and how the timing is. That’s exactly how it is. So 16 dots long a each blog is four hours. Every four dots is an hour. And I normally go ahead and just say is I just make kind of a a rule of thumb. Just a little measurement
right here, 25, 50, 75, 100. Just so that I can eyeball it and then I’ll make a little annotation on what I spent usually that hour on. So I could also like
probably in the morning, I just go ahead and fill
in two blocks right here cause I spent time doing this
and I might just say like Monday or Mon, since that’s
not enough room okay. So that’s how I’m gonna plan out the week from a block perspective
and just keeping an eye on the big things that I need to be doing to make sure that I’m staying on task. And not going overboard is
the big part right here. Like I’ve filled up meetings by Wednesday and then someone asks me, hey man, do you wanna
have a call on Friday? Unless it’s incredibly important and maybe applicable to like onboarding in an in a specific way. Then I’m probably just gonna say like, no, I can’t do it one on one call that day. Okay so hopefully that makes sense. Now coming over here a little bit, what I’m gonna be doing on this side is that I’m gonna go ahead and
start writing down my days. And so now getting to the
actual days of the week. What I’ll do over here and I’ve showed you
before and a pass spreads. Is that and the video
that was before this one is that what I do is I list my agenda items like my meetings on the
left side with the days here. And then I’ll put my top tasks
over here on the right side. And what this allows me to
do is keep a running tally. Let me show you what I have so far. From the past week is this allows me to keep a running tally of
what I need to be doing. And it makes it really easy
for you to move them downwards. So something that like I didn’t
get to daily trial emails on Tuesday or sorry on Monday. Really easy to kind of
move them down right here to daily trial email on
Tuesday and then exit out. And so it just allows for
really easy vertical flow of top tasks. So on Monday I’ll probably just have, let’s say there might be
something that comes up earlier than this. So let’s just go ahead and
say 11:00 AM team meeting. This gives me space right above this for anything that might come up. And then I have our team support sprint at one. Just Q sprint and then I’m
probably gonna have a meeting. Not sure the specific time to
ship, but let’s just go ahead and write in onboarding. So a couple of meetings
right off the bat on Monday. This is not uncommon because
it really sets the tone for the rest of the week. But that’s probably all
I’m gonna have on a Monday in terms of things that I
absolutely need to be at. Now there are certainly other things that I have to do on a Monday and that’s where they go in the top tasks. Because it’s not necessarily
anything that I have to be at at a specific time. And so I’m just gonna put
it up here on my top tasks. And the reason that I do this
a little bit differently, instead of saying like 9:00 AM first thing that you need to do. And now I can kind of go ahead and just start to prioritize those. So I can say right from the beginning churn metrics for the
past week need to go out. Update to new bill needs to go out. And then new form video needs to be shipped. And I might also put, I’m just
going to go ahead and put, I normally only try and get like three to four things done each day. And you may think that
doesn’t sound like very much, but when you get down to it like getting three or four things done. Like good solid things done in a given day is actually pretty solid. So let’s go ahead and
put a fourth thing in you sequence video okay. So those were my top four things. And actually what I’m going to do is right here on the update newbill it’s an important thing but it’s also due at a specific time it’s due by 10. And so I’m gonna go ahead
and put that in here as well. It’s not anything specifically
that I have to be at, but it is due at a specific time. So the thing to think about is that on the left side here I
have things that are due or have to happen at a specific time. So 10:00 AM the update is do
11:00 AM meeting 1:00 PM sprint and I might have an onboarding meeting, but now I can just add
the time in right here. And then I have my top tasks
over to the right side. And as I’m going through, I’ll normally check in around lunch and I’ll update, update the blocks. and just gonna see where
my week is going already and just keep keep churning through these. And so like when a day
let’s say I go through this and I get like all three
of these things done. But then the sequence
video wasn’t completed. I am going to this is
Classic Bullet Journal, put a little right arrow signifier and then I’ll bring it down
here and I’m gonna go ahead and start with the right writer. This just helps me again
keep a nice vertical flow and I can see like it just signifies to me right from the beginning. Like, hey, you didn’t
get this done yesterday. So it boosts up in order
of importance for me. So here you have it. This is a great one page
spread, really easy to see that you can set up to
make your week successful and on task. Just making sure that you’re getting the most important things done. That you’re managing your
time here on the left by filling in these blocks
and making sure that like, oh my gosh, I’ve spent
four hours in meetings and it’s only Tuesday. Really kind of need to
step back from that. There’s still plenty of flexibility here to rearrange your task. But it does help you see
at the beginning of a week. Hey I wanted to spend this amount of time on these tasks and I was able to do that pretty well or totally went sideways. And that gives you some
context for going back and figuring out a why that happened. If you’re working for yourself, then that’s incredibly important. But if you’re working with other people and a, certainly if you have a boss. If you have someone you’re
reporting to directly than being able to show this to them at the beginning of the week and say like, this is what I want to spend my time on this is what I see as important. And if that doesn’t happen, then it gives you a good starting place to talk with them about like hey, why is this not working
the way that we want it to? And it’s something that we both said is an important way for
me to spend my time. And again, so just to give
you a big review over it. We’ve got the blocks of time over here that we wanna spend on our like overarching like assignments and projects. We’ve got our daily agendas
down here gonna in the middle. And then we’ve got our top
tasks and this gives us a really good vertical flow of instead of like rewriting everything. Like on different pages. We could just get to see, from the top the things
that we’re able to do in a particular week. You also have a little room down here just kind of depending
on how you lay this out for additional notes
or whatever it may be. Lots of flexibility in this. I encourage you to get a
system that works for you. That’s the only way that it’s gonna work. I hope that you’re able to
take some tips from this and definitely try it out
but see what works for you. And get all of those things
done that are important and mattered to you in life at work okay. There is going to be a
download in the description and you can also click
up here and the card. Or maybe it’s up here
sometimes, I’m not sure. But one of these places
there’s gonna be a card where you can download a weekly plan that I’ve put together for
you that is just like this. And then you can just fill in your tasks. And whatever your project assignments are. So totally up to you. So I would love for you to download this. Go ahead and let me know
how it works for you. Any of your feedback is always appreciated and thanks so much for watching. Make sure you subscribe in the button down here at the bottom. This is not like thumbs down. I want a thumbs up but you
can subscribe down here. Thanks so much for watching this video on the 10 block weekly
productivity system. The only page that you need
one page to crush your week. Go ahead and download the pdf that’s linked below and the card above. You can also check out the
video that I did last time on the Complete Bullet
Journal productivity system that I have and you can
see it in an in screen. It’s may already be up or
it’s coming up very soon. And if you’ve been liking these videos, there’s even more to come on. Productivity and planners and notebooks, all of these like things
that would really love. I’m just going through this barren thick, a little tiny baby confidant notebook. So I’m going to be talking
about it a little bit more. So go ahead and give this a
thumbs up and subscribe below. A lot of you have and a wanna thank each
and every one of you that’s been doing that. So hope you have a great week. I’m gonna see you soon with another video on productivity planning and
bullet journaling systems. Take care and I’ll talk to you soon bye.

60 thoughts on “A Minimalist Bullet Journal Week: The 10 Blocks of Time [Productivity Planning]

  1. Hi everyone! Thanks so much for watching, please let me know any questions you have, or your favorite type of planning system!

  2. Hey Matt, this is really inspirational and smart. Will try next week. Miss Rockmont a bunch, now that I'm 18 may apply to work in summer their If I don't do college this summer.

  3. I'm a student so I'm not sure how I should be using the block system as my task list is completely unpredictable .. I did liked the idea a lot tho 👏

  4. Wondering how 10 four-hours blocks for a 40 hour workweek corresponds to a 5-day, Monday-Friday 40 hour week, which is 8 hours per day. I think I am missing something…. I think this system would totally work for my job since that time is a fixed at 8 hours of work (lunch makes it 9 hours at work each day, not counting commuting). Really appreciate that this has detail but does not devolve into scrap-booking and drawn embellishments. Thank you! (Tempted by Baron Fig, but gotta get through my Rhodia and Leuchtturm1917 first!)

  5. Hi! Thank you so much for this video! I'm going to apply this idea, I recently started my Bullet Journal. Brazilian greetings, I wish you success!

  6. Thanks for sharing your process. Do you always aim to have 10 tasks/projects to address in a week, or does your "10 block" ever become less tasks for more hours devoted to each task?

  7. As a construction business owner I have 14 hour work days 6 days a week with an average of 12 items a day that are high value, I use a 2 page per day Day Timer and I wish I had 4 high value tasks a day to do. It shows me I need to hire help! I do use the pushing the task not done to the next day like you do!

  8. Hey, Matt. Stumbled across this as I'm getting into Bullet Journaling. Thanks for great content, excellently executed. Quick question, where do you keep the running list of items that need to get done, even if they aren't a top task. I'm thinking like if there's a day with no meetings, or other interruptions and you're able to really buckle down. Thanks again!

  9. Love this! Thank you so much – I have things I always want to fit in but I find it hard to schedule them. Will definitely give it a try.

  10. I like your ideas here and your process. Just a suggestion, wouldn't it be easier and faster to draw one master document and make copies of it and throw them in binder?

  11. Just found the channel, but I'm a fan already. Great work, natural voice over, clear presentation, focused delivery and clever ideas simply proposed. Quality content, keep up the good work

  12. I've tried weekly spreads in the past without much success for my work week. The 10 Blocks approach really helped me solve a planning dilemma around managing a program with several concurrent work streams and projects – thanks for the explanation and visuals.

  13. Diggin' the creative direction of this video. The iteration and improvements are awesome, man. Keep it going!

  14. This is great. It will help me see what is important and I LOVE the 10 blocks. I work from home and it's necessary to get the tasks done

  15. Makes me want to get on computer and create a form rather than having to create blocks, dates etc & repeating items per week can be on all the time. Save paper by having on your iPad or lap top.

  16. Baron Fig? Hell yes. These notebooks don’t get enough credit. I backed them on Kickstarter when they just had the Confidant in one color. Man, have they widened their product line since then. Fantastic company who actually listens to their customers. Awesome video of the desk pad in action.

  17. It'd be better if you upload something like this for us students. I mean the concept is really good, but my routine is so much unpredictable.

  18. Hmm simple planner page, I like it. I've tried several ideas, and planners, pocket planners, etc. But none really seem to work. I have been using Google Calendar the past few years pretty heavily but even then I'm not at the computer all the time so oftentimes I find myself forgetting to enter stuff into the calendar and by the time I get home I've forgotten quite a bit so this simple planner layout may just work.

    Thank you.

  19. Umm… this is strikingly similar to David Seah’s “Task Progress Tracker” and “Emergent Task Planner”.

  20. Wow this is going to totally work for me! And I'm going to create a block and count how many interruptions I get!!

  21. Not quite clear: do you graph all your 10 blocks at the beginning of the week (i.e., this week, I'll spend 7 hours on onboarding, 6 hours on support, etc.), or do you graph them at the end of each day? Just wondering how you differentiate between your planned 10 block time and your actual 10 block time.

  22. This system leaves little room for capturing new items in standard bullet journal fashion. Where do you put new items that you have not assigned yet to a day?

  23. My task list is long for each day. I think a “bookmark” for the week with the blocks could work for me. I can then tape it into my journal at the end of the week. Great video.

  24. I really like how this works, gonna have a play with it and see how it works for me as part of my weekly spread to organise my uni work

  25. This looks fantastic, I’m going to try it out.

    Those blocks and cards don’t show on a SmartTV and it seems like bloggers don’t realise this, so I often see people pointing at things that aren’t there!

  26. Watching now…this is intended for your job, right? Not your family or recreational time? As one with a part-time job outside the home, and then home tasks inside the home, along with tasks that pertain to a more recreational/hobby focus, can this approach be applied to my situation? Just trying to wrap my head around this when I don't work 40 hours a week at a paying job. Thanks.

  27. i may have found you just now, but i really appreciate the minimalism and bluntness of these videos. this is exactly what i need.

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