Bullet Journal Projects, Monthly, and More

Bullet Journal Projects, Monthly,  and More

[Music] Hi, guys. This is Episode No. 1 of Ask the Bullet Journalist, where I will do my best to answer any questions that you may have. So let’s get started. Okay. So one very popular question
I get isn’t about the notebook. It’s about the Android version
of the Bullet Journal Companion. Okay. So not a fan of iOS. I get it. The short answer is we just
haven’t found the right candidate yet. I want to create the best
possible tools that I can for you. And in order to do that, I need the most talented people that I can find. So the simple answer is it’s going to happen on Android as soon as I find the right person to do it. Okay. So on to the questions. Anita asks:
“How do you plan and manage multiple projects?” “I have something like eight
that I need to complete by summer’s end.” “I’m in academia
and this is my most troublesome issue.” Okay, Anita. So there are a couple of different ways, as most things with Bullet Journal, to tackle multiple projects. Personally, when I have multiple projects I separate my projects into different Collections. So this could be Project 1, this could be Project 2. You can use as many pages as you want. But I use Collections in order to group all information related to the same project. And then, I can use my Index To quickly access those projects later. One thing you can do is create a Dedicated Index. So a Dedicated Index is where one page of your Index is just dedicated to a project. If I have a gigantic project that lasts four to six months then it’s easy for me just to see all the collections within a project on a page. In school, for example, you could use one Index page per class. That is one thing you can try out. One thing you can also do if you need more space is you can actually fold an Index page in half thereby creating two columns so you can actually have the Index run down both sides of that column. Okay. Let’s get to the next question. So, Robbie asks a very common question: “What do I do with a Task that needs
to be completed on a certain day” “and that day hasn’t arrived yet?” So, okay. There are a couple of
different ways you can go about that. If something needs to be done on a specific day, then one thing you can do is you can add it to your Monthly Log. So here, you can very quickly add an item
that needs to be done on a certain day. So that’s Option 1. Option 2 is that you log it like anything else. Part of Bullet Journaling is the Reflection process, and the Reflection process
is five minutes in the morning and five minutes in the evening where you simply review all the tasks that you have that are open. Reflection works for multiple different things but one of those things is that it keeps you aware of the things that you’re working on. So rather than having to write the same thing down every single day you start by scanning all your open Tasks. By doing that, you can also see if something has a certain date. If something has a date then it makes sense to Migrate that item to that date on that date. So let me repeat that again. If something needs to be done
May 15th and it’s May 13th, you write it down on May 13th add the date and then at night when you’re doing your review you’ll see that that’s open. And then, on May 14th, you do a review. You still see that it’s open. And then, on May 15th,
you could Migrate the Task onto that day and make sure that you give it the priority indicator, which is the star (*). So Option 3. If an item is a couple of months out or even a couple of weeks falls outside of the month in which you capture it, you can add it to your Future Log. So what I like to do is I capture the item, add the date. And then, when I go through my Reflection what I’ll do is I will schedule the item in my Future Log, or Migrate it into my Future Log. So a quick recap. Option 1: You can add it to your Monthly Log on the date it needs to be completed. Option 2: You add it with
the date on whenever you heard it so you add it in your Daily Log on the day that you heard about this item with the date. And then, you Migrate it on to the day once that day comes around and you’ll be aware of it because you’re doing your daily Reflection. And the daily Reflection is simply scanning through your notes from the previous day to make sure that you’re aware of what you have to do. Option 3 is that if something has a specific date you can schedule it in your Future Log. Now, this is particularly good for items that fall outside the month in which you currently are. So things that are one month to a year, or two, three years out you can add it into your Future Log. So I hope that helps. Next question. Question comes from Jen, who wants to know “How do you keep only one item
for each day under the Monthly Log?” “Is this intentional? If so, what is
your reasoning strategy behind it?” Okay, Jen. This is actually a really good question. So a lot of times when I shoot these videos I try to write things down
that can be read and for clarity’s sake. But in my actual Bullet Journal, what I will do is actually have multiple items that I Rapid Log on each day. So I can have three to four items on every single day of the calendar. So in this case, you know, Updated bulletjournal.com. Went to gym. Very, very short pieces. For me, the Monthly Log a lot of the time is about having a bird’s eye view of what happened that day. So I’ll actually enter items after they occurred because a lot of times plans just fall through and so I don’t like to put things in preemptively. I always add items to my Monthly Log after the fact unless they’re birthdays or something like that, which are very unlikely to change. So, yes. In fact, I have multiple items inside each day of my Monthly Log. It’s really helpful because I can very quickly get a bird’s-eye view of what happened during that month. So it actually becomes an Index for this month, which is super helpful because sometimes I need to find out what I did on what day, so I can quickly just scan down and I can see multiple items. One thing you’ll also notice here something that I do a lot is use my Monthly Log as my own tracker for habits that I’m trying to form. Okay. So that’s it for the first episode
of Ask the Bullet Journalist. I hope that this was helpful for you, guys. Please let me know what you thought of the format. This is a whole new thing and I really would appreciate your help in figuring out what would be most helpful to you. So please leave questions and comments below and I will do my best to answer them as soon as I can. Thank you very much for watching. [Music]

36 thoughts on “Bullet Journal Projects, Monthly, and More

  1. how do you index ideas that pop up during the day and you log them into the journal? I'm a writer and I sometimes do brain dumps on my journal, but I often loose those ideas because they are in between my tasks

  2. Your idea is really amazing …
    I always do same things but they were not arrange.

    First time I see a photo of planning on Instagram and I found that this is like the same which I think the same time and I found today that you are they creator of bullet journal…
    This idea is really very helpful to complete task …..

    Thanks for you valuable efforts…

    I made the same from many years but all those things were scattered on single pages..
    Now I will use your technique to schedule/ organise tasks….
    Happy New year 2019

    I am asking myself why I don't get this things ( I don't search on internet for such a wonderful idea)1&1/2 year before when you posted…
    But I am happy as I get it today…

  3. Part (a large part!) of the BuJo effectiveness is simply the beauty: the music at the opening and closing; the wood of the table, the line of the journal itself, and Ryder's calm, encouraging voice. These are the human elements of life that are retained in the BuJo. It's what makes us (many of us!) want to strive to be our best, and to celebrate others doing their best, too. So, thank you BuJo community!

  4. Gret idea, keep it up. Yes, useful, including to bring to the fore questins that we hadn't thought of but that need or deserve thinking about, en fait! Bravo!
    Think I'll try this out on a monthly journal to find my perfect fit, and then take on the 6 month one… Thank you to all the other people who shared below also. VEry helpful, appreciated!

  5. A friend told me about this today and it sounded like what I needed. I've had other calendars, trackers whatever and it just doesn't work for who knows what reason. This system makes total sense for my business – and simple too. 2 thumbs up!

  6. Ryder (or team), what do you use the open square bracket " [ " bullets for? They are featured on some of the pages in this video. For instance at 4:15. Thanks, -PM

  7. I'm someone who gets stuck on details too much, so end up trying to perfect my monthly and future logs, slightly annoyed that I can't magically sync them up when I change stuff around. This video is great because it's helping me understand that you're actually using the monthly log as 1. a bird's eye view, and 2. to note down tasks and habits AFTER they're completed (not before, and feel overwhelmed by it. this makes so much more sense now!)

    I can't stand other bujo vids by people who fluff it up and make it so pretty, it puts unnecessary stress and anxiety that mine isn't the same. But this video's great because it's straight to the point and is FUNCTIONAL. thank you for doing that!

  8. You should probably turn on closed captioning on your videos for those who need audio closed captioning (can't hear)

  9. I’m adapting your BuJo to Trello (I hate writing the same thing over and over…) Trello I just drag to the next day’s Column.

  10. FYI, for tasks assigned to you by someone else, it is always a great idea to capture the date you were told about the assignment along with the date the assignment is due. I can't tell you how many times I've been approached with, "You aren't done yet?!" and then I come back with, "Well you only assigned it to me on ___."

  11. Okay sort of a question out there for everyone, but I’m writing a novel, and it’s getting a bit out of control in its scope and I need a more concise way of organising thoughts and events for a bunch of fictional characters, has anyone tried this/found a way to make it work with a bullet journal method?

  12. Great value. Answering really helpful questions. Life is not easy to capture in any method so there will always be questions. Thank you so much!!

  13. I’m curious why you don’t bother with weekly log. Weekly logs seem to be very ubiquitous, but you don’t use them nd I’m curious why?

  14. There seems to be a vacillation between logging as a form of planning for the future vs. logging as a form recording what has been done. I struggle with that. Would it be overkill to set up two pages of the monthly log side by side, on the left putting down plans ahead and on the write logging what actually got done? Maybe I’m overthinking it.

  15. Do you think adding color (to mark different tasks or importace level) may be a good idea?

    Been struggling with ADHD and I'm trying to cope with a way to "put things in order"

  16. I don't see it addressed in the comments and the video was massively confusing on the point. He mentions not "repeating entries" that had not been completed, but rather going back and seeing that they still need to be worked on. I had been recopying them on the next day because my concept of the daily entry was my "to do" + "appointments" + "notes". In essence, I worked ONLY from what was written down for that day. The suggestion I got was that I needed to work on the NEW items listed for today and ALSO continually scan back over all days for that month to reconsider and possibly work on open items. Then, only at the END of the month, migrate or reschedule or delete the remaining open items. One of the key tenents of time management systems, especially of the GtD methodology, is to separate the planning from the doing. IOW, plan your day then execute your plan. The benefit cited is that you stay in the mode of execution and don't waste valuable time in continual review. That implies that you carry forward open items to each day as you plan to do them. Does anyone else have a problem in this regard? Any comments would be helpful.

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